My.SUPA. Frequently Asked Questions

SUPA Front Page

If you have been given an account, you may log in to the My.SUPA site by using your fullname and password. Alternatively the login box may also recognise your email address as your username.

My.SUPA List of Courses (top-right)

After you have logged in the My.SUPA front page, the box at the top right will show a list of the courses to which you belong. Some of these are real lecture courses. Others are organisational areas such as ‘Staff’, ‘Mailroom’, ‘Condensed Matter Theme Area’

If you do not see the course that you require, follow the link to ‘All My.SUPA areas’ to see the complete list. During enrolment, students can preview and then enrol into courses of their choice. For late enrolment, contact the SUPA Office.

If you are viewing one of your courses, the option to change your password should appear in your Admin list.

Alternatively, click on any instance of your name (for example, at the top right hand side of the front page) and click on the Change Password button underneath your profile.

What is SUPA going to record?

SUPA courses are routinely recorded by the video system, before being made available on MySUPA course pages. SUPA may also record one-off events where we think there may be benefit for those unable to attend in person.

What will SUPA use the recordings for?

The most important use for the recordings will be for students to use as a reference after the lecture has taken place. This is especially important where someone has had to miss a lecture, either through illness or being away at an experiment or conference. While this won't replace the lecture experience, we hope that it will be a useful substitute.

What about the other uses mentioned in the consent notice?

The consent notice mentioned some other possible uses for the recordings. These were put in so that we don't have to keep coming back to you for additional consent, but that does not mean that we intend to use every lecture recording in this these ways.

Where will the recordings be available?

The videos will be made available to staff and students through My.SUPA. Only logged in participants (staff and students) will have access to the recording of a particular course. If you have any particular ways in which you would like to view the videos, please get in touch.

What is recorded?

The content of a recording normally shows a large version of the presentation slides and a small version of the video with a similar layout to the one that you seen on the two screens in your room, only at a reduced resolution.

When will the recordings be available?

If a lecture has been recorded, you can typically expect the recording to be available about a week after the lecture. If there's one which you need urgently, let us know. We'll work to give you access to the recordings as quickly as possible.

Do I have to give consent?

It is a requirement of the recording service we are using that everyone that appears or is heard on the recording must give consent.

Although we have to ask for consent from everyone, we've tried to make the request as clear and transparent as we can. We'd like everyone to give their consent so that we can give you the best service, but if you have any questions about this then please get in touch.

How do I know if the conference is being recorded?

A red circle will appear in the top left hand corner of the video screen during a recording.

How can I avoid being in the recording?

If you have concerns and it is important that you do not appear in any video recording, then then select "no", and email us at recording@supa.ac.uk so that we can make some special arrangements.

What if I have more questions?

If you have any questions about the recording service, please contact admin@supa.ac.uk . Please tell us if your question is about the technical side of the recording or our policies - that will help us direct your question appropriately.

To book one or more SUPA VC room, please contact the local manager of the room to check availability and make the booking online @ http://www.supa.ac.uk/room_booking with your request.

University	Room No.
Dundee	Basement, Ewing Building
Edinburgh	JCMB 1301
Glasgow	255a, Kelvin Building
Heriot-Watt	1.27, Earl Mountbatten Building
St Andrews	307 Physics Building
Strathclyde	813, John Anderson Building
UWS	F.318, Henry Building

For help using the rooms, see getting started with video conferencing. 

Information about access to the rooms and door codes is available (login required).   

If you are interested in using the room for a meeting or seminar, please see SUPA classroom booking

Most SUPA conferences are held in EM 1.27. In the Earl Mountbatten Building.  However in some cases we may arrange a conference in the Media Studio instead.

The Heriot Watt Media Studio is in the Audio and Visual Services Building in the Media Studio on the Edinburgh Campus at Riccarton.

Directions

Go to main reception, and then head towards the library.

Before you go up the stairs into the Library, go outside using the door directly ahead of you.

The media studio building is on the opposite side of the square on the right hand side.

If you have any difficulty finding your way call the Media helpdesk on x3019 (0131 451 3019)


Maps

See https://www.hw.ac.uk/about/contact/maps-directions.htm

Address:

Media Studio
Audio Visual Services
Heriot-Watt University,
Riccarton,
Edinburgh
EH14 4AS

How do I use the Video Conference Rooms

A series of videos and notes are available which explain how the video conference rooms across SUPA work and how to use them.

See the videos and notes in the Introduction to Video Conferencing course area.