Organising SUPA events

Documentation for SUPA members

Seminars, workshops and colloquia

This page provides information and resources for organisers of seminars, colloquia and workshops. The information on this page will also be of interest to organisers of technical meetings and Distinguished Visitor Lectures.

Planning [edit]

Do you need an online planning space?
If all the participants in the planning process for your event are SUPA members, please feel free to request a My.SUPA area for your planning group. If the planning group includes people outwith SUPA, a Connect.SUPA area will be a better option than My.SUPA.



Please contact or cb_transparent_l.gifgb.gifspace.gifspace.gifarrow.gifspace.gifspace.gifspace.gifspace.gifspace.gifspace.gifspace.gif0131 651 7192cb_transparent_r.gif to discuss your group's needs.

How are you going to communicate?
Small meetings are probably best organised by email and CC list. To find the email addresses of SUPA members, use the search facility in Section 1 of SUPAmail.

For larger groups of SUPA members and Connect.SUPA members, we offer several mailing forum options. - Link to communications wiki

Deciding on a date and time for your meeting
Check the online SUPA timetable and the SUPA calendar to identify timeslots when the SUPA rooms are likely to be available. Email to check that the timeslots you have selected really are free.
Set up a Doodle poll. Doodle is a free online coordination tool.
Circulate the link to your Doodle poll to prospective attendees.

Organising [edit]

Booking VC rooms - email
Making a web page - request an event area on My.SUPA or Connect.SUPA
Registering participants - this is most easily done using the enrolment facility of My.SUPA (or on Connect.SUPA, if some of the participants will be from outside SUPA).

Advertising [edit]

Flyers that need to be available outwith SUPA: Send these to SUPA Central on They will send a link back. Alternatively, use your own webspace.

Link to SUPA Event Forum decision key

On the day

Arrive in plenty of time.
Make sure you know how you and others will get into the rooms.